null, Western Australia, au Office and Administrative Support Occupations
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Providing onsite office management support to Government Department.
Temp role until December 2021
Excellent hourly rate
An Office Management Support Officer will organise and coordinate office administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organisational effectiveness, communication and safety.
The role also supports broader work and tasks across the property and security branch.
Office Management Support duties and responsibilities include (but not limited to):
Managing and coordinating office stationary supplies,
Providing front of house support to visitors
Providing general administrative support to employees.
Serve as the office point of contact for;
o Facilities maintenance and servicing
o Office emergencies
o mail and freight
o delivery of supplies and equipment
o rent and utilities invoicing
Be the tenant representative to Building Management
o Liaising on any issues or concerns with office/building
Manage staff enquiries and requests relating to office and facilities management
Maintain the integrity and functionality of the office arranging necessary works and repairs
o Escorting of contractors/vendors and providing afterhours onsite support when required.
Develop and maintain Standard Operating Procedures (SOPs) for the office
Assist in the on boarding process for new starters in the organisation and in the process for those departing (cessation)
Serve as the work, health and safety representative in the office (optional)
Provide support for in-house functions and events
Office asset management
Office access and security management
Assist with ad-hoc tasks delegated within the property and security branch.
Key Skills and Responsibilities
Proven experience in office management, front office management, facilities management or administrative support
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Word, MS Excel and MS Outlook, in particular)
Proficiency in AV, IT and video-conferencing.
Excellent time management skills and ability to multi-task and prioritise work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organisational and planning skills in a fast-paced environment
Display problem-solving skills and have the ability to see tasks through to completion
Ability to identify efficiencies and put forward improvements in office processes and operations
Experience in building/construction is desirable but no
APPLY TODAY or for a confidenital Please call Orla on 08 9217 0589, or email your resume to firstname.lastname@example.org